The Ultimate Birthday Party Planning Guide

Birthday Flower Bouquet

Does a special friend or loved one of yours have a big birthday coming up, but you aren’t sure what to get them? Finding birthday gift ideas can be a challenge, especially when you really want to make sure the friend knows how much you love them! Sending out a birthday flower bouquet is a good start, but maybe this year you want to go above and beyond for whatever reason. One of the best things you can give your friend is letting them relax and not do any heavy duty lifting when it comes to planning the party for their special day.

If you are sitting there thinking, “I don’t know where to start when it comes to planning a birthday party, and I don’t want to get it wrong,” don’t worry. Planning a birthday party is not hard as long as you get certain details right, and as usual, Bouqs has you covered with this ultimate birthday planning guide.


Don’t Wait Until the Last Minute

Birthday party planning is a lot of fun, when no one is in a rush. If you wait until the last minute to throw something together, you will be rushing around to throw whatever you can find together. Or even worse, your friend will feel abandoned after you offered to help put something together. So, it is really important to get together with your friend and a calendar to start coming up with birthday plan ideas well ahead of time. This ensures the rest of the planning will be as stress-free as possible.

Nail Down a Date

Picking a date is a really important and often overlooked part of planning a birthday party, especially when you are planning a birthday celebration for adults. Sometimes it feels like adults are competing with each other for who has the busiest, craziest, and most hectic schedule. If you give everyone enough time in advance, it’s more likely that the important party-goers can actually show up to the party. The last thing you want is no one showing up because you didn’t tell anyone when it was. You don’t want the birthday guy or gal will feel unloved on their birthday despite your best efforts!

Set Up the Location

If you are offering to help plan your loved one’s birthday party, it’s important to know where they most want to be on their birthday. You don’t want to plan a huge, raging birthday bash for the friend who doesn’t like a crowd or throw a small dinner for your outgoing friend who really wants to party hard on their birthday. It’s not great to assume, either, because maybe your shy friend wants to step out of the box for their big 3-0 and have the party of the year! When you sit down to start party planning, make a list of ideas on where they want to have their party, whether it’s one of their favorite restaurants, a local bar, or at their house.

Invite the Guests

The next question you should be asking yourself is how you should let the guests know when and where the birthday celebration is. If it is a really small and private affair, a text or phone call should do the trick. This way, no one can see the invite on Facebook and feel left out.

If it’s an informal birthday celebration, like an open house party where the guests can come and go whenever it is convenient for them, a Facebook invite or Evite with the details is perfectly sufficient. Plus this way, you can easily see RSVPs and get a general headcount on how many people you think will be there. If you are planning something more formal and grander, why not go all out and send paper invites in the mail? You will be setting the tone for the party right away!

Don’t Forget Decorations

Like Kelly Kapoor in The Office reminds everyone on her birthday, a good party always has a theme and you can see that theme. Even if the theme is just a carefully orchestrated color scheme, you will have a lot to go on in making sure the party looks fantastic. When you are working on birthday plan ideas, be sure to ask what their favorite flowers are so you can order a birthday flower bouquet or two for their special day!


No matter what kind of celebration your friend wants, big or small, you can’t go wrong with flowers. The Bouqs Co. has you covered with dozens of floral options, big or small, and we have overnight delivery options for last-minute celebrations. We even have gifting tips if you’ve forgotten someone’s birthday to make up for it!

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